Administration Roles

In order that the group is efficiently and smoothly run, I have decided it may be helpful to divide up the most important roles amongst several people. If you would like to take on a role in the administration of "The NaNoWriMists 2012" , please read the following role descriptions and fill out the application form below.

Please note: Many of these roles require a high level of commitment in terms of both time and effort. If you feel you would be better suited to a less demanding role, please check out "Help Needed!"  and "The NaNoWriMists Fundraising Forum"  to see what you can do.

Advertising Officer

This is possibly one of the most crucial roles in the build-up to NaNoWriMo. Without plenty of publicity, we can't attract new members or advertise the contest.

Level of Commitment

This is a role which is on-going, but particularly comes into force during September and October. A consistent and frequent commitment to this role would ensure the group received maximum publicity.

Responsibilities

Ensuring that the group always features on "The Shameless "Plug" Page" 
Ensuring that the contest always features on "Writing Contests @ Writing.Com!" 
Publising any other group-related items in the correct place
Preferably including a link to the group in all signatures

This post is currently held by spidey is studying

Username Clerk

Although this doesn't sound very important at first glance, it is vital that an accurate and up-to-date log of people's Writing.com and NaNoWriMo usernames is kept. This allows the Word Count Clerk to quickly and easily access word counts and therefore enables each member to receive their deserved bonuses.

Level of Commitment

This role becomes necessary during October and November. It is preferable for the list to be updated daily where possible; weekly would also be ideal. The importance of this role increases towards the end of November.

Resonsibilities

Monitoring forum posts for mention of NaNoWriMo usernames
Cross-referencing with group member list to ensure all names are included
Emailing members to ask for their username
Keeping "Invalid Item"  up-to-date and accurate

This post is currently held by R, at work

Write-a-Thon Coordinator

New for 2011, the Write-a-Thon coordinator will organise and supervise a series of write-offs within the group, keeping track of achievements and possibly awarding small prizes for outstanding progress.

Level of Commitment

Aside from preliminary planning and some organisation just prior to November, this role is predominantly active during November. A high level of organisation is important.

Responsibilities

Organising regular write-offs, taking account of varied time zones.
Keeping track of word count progress during the write-offs
Fostering a sense of team spirit and group cohesion
Alerting the group to planned write-ins by group email

This post is currently held by brokensoul <3 darksaint

Word Count Clerk

By liasing with the Username Clerk and the Prize Officer, this person would be responsible for discovering and keeping accurate records of each member's weekly word count and whether they have reached the target count for the weekly bonus.

Level of Commitment

This role requires weekly commitment during November and the start of December. A prompt and accurate record updated weekly is beneficial to all.

Responsibilities

Maintaining a database or other record of members' weekly word counts
Verifying weekly word counts against NaNoWriMo profiles
Informing the Prize Officer of who achieved their weekly target word count and completed NaNoWriMo
Checking that all winning novels have been verified on the official site

This post is currently held by opto

Gift Point Secretary

During the course of a year, the group amasses and utilises a large number of gift points. This person would be responsible for monitoring the gift point log and calculating the budget for prizes, advertising and so forth.

Level of Commitment

This is a role which is on-going, as the gift point fund alters depending on new applications to the group or expenditure on BidClick advertising and so forth. It is particularly essential near the end of November when prize values need to be finalised.

Responsibilities

Calculating the budget for each prize
Estimating the probable number of weekly bonus winners
Informing the Prize Officer of the value of contest prizes
Monitoring BidClick expenditure


Proof Reader

Every year, all the relevant group documentation requires updating to reflect the new dates and rules. It is impossible for one person to be certain that this has been done correctly, so a proof-reader is very useful.

Level of Commitment

This is a role which is on-going, but particularly comes into force during September and October when the group is updated to reflect the new year. There is little to do once NaNoWriMo has begun.

Responsibilities

Checking all relevant documents have the correct year
Ensuring that message forums have been purged by October 1st
Checking for spelling and grammar mistakes (keep in mind British/American variations)
Checking for broken links


Group Artist

In order to publicise the group it is very helpful to have a stock of signature images and banners which people can post all over the site. These need to change every year and can reflect a theme or idea.

Level of Committment

This role is most important during the lead-up to NaNoWriMo and it is helpful to have a fairly large stock of images for group members to choose from. It is beneficial for this person to have an Upgraded membership so that they can host the images themselves, but it is not vital as alternative arrangements can be made.

Responsibilities

Creating new signature images
Creating new banners
Modifying old images to reflect new year and new aims
Sharing images with the group

This post is currently held by Josh M. Cregger

Thank you for your interest in assisting with "The NaNoWriMists 2012" ; your help is greatly appreciated. You will be contacted as soon as possible once you have applied; if you have not heard within one week please email Barmymoo - your application form may have inadvertently been overlooked.

All of these roles are voluntary and unpaid; therefore it will be understood if you cannot continue in a role you have previously held. However, please be reasonably sure that you can commit to the responsibilities before you apply.

Anyone who is not already a member of "The NaNoWriMists 2012"  will be added if they are appointed to an admin role.