Workspaces are a visual way to organize your ideas, lists, and tasks. You can use them on your own or with your groups. They are inspired by Kanban, a simple framework where you break work into cards, group them into lists, and move them as things progress.
Workspaces are built around simple boards where you create lists and add cards. You can move things around as your work changes, helping you stay organized and focused.
How Workspace Elements Are Organized
A workspace is made up of elements arranged in columns (or rows, depending on the view).
Lists
These act as containers for your cards. You can use them to represent stages, categories, or anything that helps you organize your work (for example: To Do, In Progress, Done).
Cards
These are the individual items inside your lists. Cards can hold tasks, notes, ideas, or reminders.
You can drag and drop both lists and cards to rearrange them at any time.
| | | Example Workspace  [E] #2356359 A working space for ideas, drafts, and everything in progress. |
Workspace-Level Cards
Cards normally live inside lists, but you can also pull a card out onto the workspace itself.
 Drag a card out of a list to bring it onto the workspace
This makes it a workspace-level card, which keeps it visible and easy to focus on
Drag it back into a list when you’re done with it
This is helpful for keeping your most important task front and center.
Working with Cards
Each card can include details such as:
Title and description
Priority
Due date
Color and tags
You can:
Click a card to open and edit it
Collapse or expand it to control how much detail you see
Mark it complete when finished
Archive it when you no longer need it
Cards can be moved:
Between lists
Within a list
Onto or off of the workspace
Views and Layout Options
Workspaces can be viewed in different ways depending on how you like to work:
Columns
Lists are stacked into columns on your workspace
Scroll
A classic side-by-side layout for moving cards across the screen
Table
A structured view for scanning, sorting, and organizing data in table format
Additional options include:
Showing or hiding completed cards
Compact mode for tighter spacing
Tag filtering
Search to quickly find cards
Fullscreen mode for a larger workspace
Getting Started
You can get up and running quickly:
1 Create a few lists that match how you think (for example: To Do, Doing, Done)
2 Add cards for tasks, ideas, or notes
3 Click a card to add details like priority, tags, or due dates
4 Drag cards between lists as things progress
5 Pull important cards onto the workspace when you want to focus on them
Most people start simple and add more structure as they go.
Working with Groups
Workspaces can be used on your own, but they become especially powerful when used with a group.
If you give a group edit access to a workspace, all members of that group can work in it together. They can create and manage lists, add and update cards, and make changes just like the workspace owner.
All activity is tracked, so you can see what changes have been made and who made them.
At the top of the workspace, you can also see which group members are currently active. When someone is working, their activity is visible so you can follow along in real time.
Saving and Managing Your Work
Changes can usually be undone using Undo
Cards can be archived and restored later
Deleted items move to Trash before being permanently removed
Entire lists (and their contents) cannot be undone once deleted
Workspace Limits
To keep workspaces running smoothly, there are a few limits:
Maximum lists per workspace: 25
Maximum cards per list: 100
Maximum cards per workspace: 1000
If you reach a limit, you can archive old cards or create another workspace.
Membership Limits
The number of workspaces you can create depends on your membership level:
  Basic: 1 workspace
 Upgraded: 5 workspaces
 Premium: 10 workspaces
 Premium Plus: 20 workspaces
If your membership changes, your existing workspaces remain available, but you may be limited in creating new ones.
Activity and Access
Workspace activity logs are available to owners and editors
View-only users do not have access to the activity log
Additional Features and Controls
Workspaces include a number of tools to help you manage and customize how your board works.
Organizing and Editing
Create, rename, reorder, and delete lists
Customize lists with themes and colors
Move cards between lists or reorder them within a list
Drag cards onto the workspace to focus, or back into a list to organize
Card Details and Status
Add descriptions, priorities, due dates, colors, and tags
Mark cards complete or incomplete
Archive cards and restore them later
Views and Display Options
Switch between Columns, Scroll, and Table views
Use Compact mode to reduce spacing
Show or hide completed cards
Adjust zoom or open Fullscreen for more space
Filtering and Search
Filter cards by tag
Use search to find cards by title or description
Table View Options
Sort by list, title, priority, or date
Export visible cards as a CSV file
Enable striped rows for easier reading
Undo and Shortcuts
Undo or redo recent changes
Use keyboard shortcuts for faster actions
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